When I think about production floor management, the first thing that comes to mind is data—production data and MIS reports. Without data, managing the shop floor becomes guesswork. Reliable production data is the backbone of effective production management.
The good news is that apparel manufacturers already generate many reports using production and operator performance data. The type of report and the information included usually depend on the user’s purpose—how they plan to use that information in their day-to-day work to manage the production line.
For example, you may want to assess operator performance over the past 13 weeks to see whether efficiency is improving or declining. Daily operator efficiency reports are common and useful for line supervisors, but they show performance for only one day at a time. That means you end up with a separate report for each date. To review a single week’s performance, you would need six separate daily reports for each operator.
To understand operator performance trends more clearly within a week, it makes sense to present six consecutive days of efficiency data in one single report. Earlier, I shared a couple of useful report templates for line supervisors in garment manufacturing. In this post, I’m sharing a Weekly Efficiency Trend Report for sewing operators. The goal of this report is to show 6–7 weeks of efficiency data on a single screen or page, making trend analysis quick and easy.
Let's assume that you already capture daily production data for individual operators and SAM (Standard Allowed Minutes) produced for each operator. In other words, you should already have daily efficiency data for operators working in your factory. If you don’t record operator production data and actual working hours by date, it won’t be possible to prepare this weekly efficiency trend report.
At the end of this post, I’ve also shared a list of other production and performance reports used by line supervisors and industrial engineers to manage the shop floor more effectively.
Example: How to Prepare the Report
Let’s say you are currently in the 4th week of January and want to review an operator’s performance for the past 7 weeks. In this case, you would need:
- 4 weeks of data from December
- 3 weeks of data from January
You can pull this data into a single report using the suggested template. This is possible without having any software. You canuse Excel sheet, Data Model and Pivot Table for generating such useful reports. Automation is also possible in Pivot tables - You enter data in Daily Report sheet only. Use data model for generating calculated data by calendar week and use pivot table for presenting data in the desired template.
Weekly Efficiency Calculation Formula:
Use the following formula to calculate weekly efficiency:Weekly Efficiency (%) = (Total SAH Produced in the Week / Total Hours Worked in the Week) × 100
- Total SAH is calculated from daily production quantity and the SAM of the specific operation (SAH = SAM ÷ 60 × Production Quantity).
- Total working hours should be calculated based on the operator’s actual attendance.
Do you find this weekly operator efficiency report useful? If yes, spread the word and share this report template with your colleagues and friends. Print this sample report and show this to your Line Supevisors. Keep reading—and keep following the OCS blog.
Related article on MIS reports for line supervisors and floor management
- Improve Data Analysis with Weekly Production Report
- How To Present Performance Reports and Trends of a Production Unit?
- Production Line Efficiency Report Format and Formula (Download Template)
- Production Progress Report (and Format)
- Production Report Summary by Date (for an MTM Suit Factory)
- Daily Production Report Excel Template (Free Download)
- How to Calculate Total Hours an Order Took to Complete It?
- Monthly Production Report Format for the Manufacturing Industry
- Reporting and Data Analysis of Overtime Work in Garment Manufacturing
- How to Calculate OEE in the Garment Manufacturing Industry?