The daily production report is one of the MIS tools for operation management used in the manufacturing industry. The report, I have shared here is an example of a garment manufacturing plant. The daily
production report is called a DPR.
As a production manager in a factory, the first thing they need to see is the DPR report. The purpose of a DPR is to show the last production day’s garment production details by production line and by order number. Some factories further group the daily production data by supervisors, by unit. Though the major focus remains on seeing the garment stitching production data, some managers user to see the production of major processes in a factory that includes production of cutting sections, stitching section, finishing section, packing, and quality pass quantity.
The daily production report normally includes all the ongoing production styles. This means from the styles for which cutting has been initiated to the styles which are ready to ship but not yet dispatched.
Here I have shared the daily production report format (Excel file) with instructions. Download the same and modify it if you required it.
Related post: Tips to make the Daily Production Report quickly
Daily Production Report by Department
The production report is prepared at various levels and in various formats by different garment units. Daily production report is normally made department wise and a combined production report is made including the production of all major processes.
Screenshots of the daily production report templates- Daily production report for stitching section,
- Daily production report for cutting section
- Daily production report for finishing section
- Daily production report from cutting loading to order shipment
Each production department is responsible for making its production report. When it comes to making department-wise production reports, they only cover their department data. The following three production report templates are specific to the department.
1. Daily production report for cutting section
Order quantity
Production average (fabric consumption)
Fabric status
Cutting production details
Cutting issue details
Order quantity – Order quantity by style
Cuttings receiving details / Cuttings loading details
- Total fabric required – Total meters (or Kgs) of fabric required for the order as per production average.
- Fabric received from store – Total fabric received from the fabric store
- Fabric balance to receive - Fabric yet to receive from the fabric store
Cutting production details
- Today cut quantity (this column shows the last production day’s data) – Number of pieces (of garments) was cut on the last production day. Cut quantity is recorded by style and color. Separate rows are used for entering color-wise cut quantity. Some cutting managers used to make reports size-wise details. This record is collected from the cutting room register or lay report.
- To date cutting quantity - Combined cutting production quantities included all the previous days cutting quantity.
- Balance pieces to cut against the order quantity (planned cut quantity including the extra cutting) – This column shows the record of the total number of pieces yet to cut to complete cutting for an order (color-wise). This is calculated as Planned cut quantity – Till date cut quantity.
Cutting issue details
- Today issues quantity – Number of cuttings sent to the stitching department on the last production date.
- To date issue qty – Total cutting quantity issues to stitching section for all ongoing orders.
- Balance to issue against order quantity - Cut quantity yet to issue to stitching department. This can be presented in one of two ways. (i) Balance quantity against the planned cut quantity or (ii) Balance quantity against total cut quantities.
Figure-1: Daily cutting report
2. Daily production report for the stitching section
The stitching department’s DPR includes the below information by order, line, and style.Order quantity – Order quantity by style
Cuttings receiving details / Cuttings loading details
- Today cutting received - (this column shows the last production day’s data)
- Total cutting received - Total cutting received to date from the start of cutting issued.
- Balance pieces – Number of cuttings yet to receive from the cutting department.
- Today's production quantity – Number of garments stitched and out from the stitching line on the last production date. Production data is recorded by line and style-wise.
- Till date production – Total production quantity of the running styles till the last production date.
- Balance quantity – Balance stitching quantity can be presented in one of two ways. (i) Balance quantity against the planned order quantity including extra cutting or (ii) Balance quantity against total cutting received from the cutting department.
In the below sample production report template, I have included manpower counting as well. To know the manpower involvement on the production floor, you can include the line-wise headcount of operators, helpers, and quality checkers in the same report.
You can customize your production report depending on the processes you want to track. Capture the work loading quantity, processed quantity (production), and WIP level at the end of the day. You can also add manpower details (involved in the production in that section) in the same report as shown in the finishing report.
Another plant used to see fabric details of each order, and the quality performance of each style on the same DPR report.
Figure-2: Daily Stitching Production Report
3. Daily production report for the finishing section
Figure-3: Daily Finishing Report
You can customize your production report depending on the processes you want to track. Capture the work loading quantity, processed quantity (production), and WIP level at the end of the day. You can also add manpower details (involved in the production in that section) in the same report as shown in the finishing report.
Advanced notes of daily production report
The daily production report format can be extended further if someone wants to view other details on the same report. I have made the DPR report for many garment factories during MIS report preparation from the real-time production system. On the DPR, a production manager like to see line-wise manpower involvement, total SAH produced based on style SAH and line output, line efficiency, overtime production quantity, and regular hours production quantity in separate columns. Some factories also display the number of days production is running for each style.Another plant used to see fabric details of each order, and the quality performance of each style on the same DPR report.
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