Job Descriptions of the Fabric Store In-charge in a Garment Factory

Job descriptions of fabric store in charge

Either you are looking for a job in a garment factory or you are starting a garment production unit (factory).

If you are planning to set up a garment production unit, you need to hire different teams for handling various activities of your production unit. The fabric store in charge would be one of the teams you need to hire prior to sourcing fabrics for garment orders. The store in charge will be handling the fabric store including many other day-to-day activities related to the fabric and trim store.

In a garment factory, we need a store manager for managing the fabric store and trims store. The profile is also called a fabric store in charge or HOD of the fabric store.

You need to set-up a store for raw materials for setting up a garment manufacturing unit. When you are looking for a fabric store in-charge or a store manager you need to make a list of activities for job posting.

The list of responsibilities of the fabric store manager is listed in this post considering a small and medium-sized (MSME) production unit.

This list can be used by an employer (factory owner) and by the candidates who are looking for a job in a garment factory (garment export house).

Related post: Different Departments in a Garment Factory and Their Functions

If you are looking for a job in the fabric store of a garment factory, you must be aware of the following listed knowledge.

Job Descriptions of a Store in charge

1. The candidate must have knowledge of fabric properties. Depending on the factory’s product profile, one may require knowledge in woven fabrics, knitted fabrics, or both fabric categories.

2. Having the contacts of fabric suppliers and local trim suppliers will have additional advantages.
Should be knowledgeable on a computer for data entry and data review – on Spreadsheet and software. The small and medium garment manufacturers (unorganized sectors) mainly use MS Excel for keeping records of material receiving and issuing to the internal departments.

3. Should be able to operate an ERP system independently with prior experience. Data entry, printing reports, and generating a required report when needed. (This is not a must but would be a helpful skill if one has)

4. Need to generate Issue & Receiving challan, GRN, etc.

5. Have knowledge of different measuring units for various items used in a garment manufacturing business. You know the store in charge is responsible for verifying the purchased quantity (in weight, meterage)

6. Can do physical verification of fabric received from other mills and fabric suppliers.

7. Need to issue the fabric to a fabric processor, other units, dyeing mills or vendor as per FIFO & update system

8. Need to issue fabric to the cutting room and other factories

9. Issue and receive fabrics (knit or woven) and maintain inventory

10. Have knowledge of fabric quality including basic physical testing of fabrics like fabric dimension, fabric shrinkage

11. Last but not least – should be a complete overview of the garment manufacturing process in the export-oriented garment business.


No need to mention that job responsibilities of the fabric store manager depend on the factory’s workflow and size of factory. Fabric store manager’s job role also depends on the types of products factories make.

For an employer:

It is very important to hire a person who can handle your fabric store independently. For that you must select the right candidate who has knowledge and work experience on handling similar kind of fabrics and other raw materials your factory will be working on.

For a job seeker:
If you are looking for a new job in a fabric store in a garment export house, go through the above common job responsibilities required by garment exporters and prepare yourself by acquiring that knowledge.

Prasanta Sarkar

Prasanta Sarkar is a textile engineer and a postgraduate in fashion technology from NIFT, New Delhi, India. He has authored 6 books in the field of garment manufacturing technology, garment business setup, and industrial engineering. He loves writing how-to guide articles in the fashion industry niche. He has been working in the apparel manufacturing industry since 2006. He has visited garment factories in many countries and implemented process improvement projects in numerous garment units in different continents including Asia, Europe, and South Africa. He is the founder and editor of the Online Clothing Study Blog.

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