In our daily life, it seems time is too short to complete the given tasks. It does not matter what position you are holding in the organisation, if you are not organized at end of the day you will find lot of tasks uncompleted. It is only you, who can change your current situation. You can have better control of work, better productivity; you can do more and improve the quality of your life. What is required is you have to sharp up your organisation skills.
In simple, organisation skills are about organizing a list of tasks, organizing the various activity of the day in an effective way. These skills are involved prioritizing of tasks, scheduling and executing. They constitute techniques to execute routine task in a better way. More importantly they serve to reduce stress and improve focus. The skills are essential in every walk of life. They help you to decide what to do, when to do and how to do. This includes small choices like when to sleep and when to wake up, to major decision like the time for a career shift.
Mastering in three skills:
Prioritizing: It is one of the most important elements of organizational skills. As you will have to do several tasks in a day, list down all tasks and prioritize them according to the importance, volume and urgency of the task. You have to prioritize the task so that you can give up less important tasks and allot the time and resources for the important tasks. Prioritizing give you control on the workflow. It makes it easy to identify mistakes, correct them, and alter the execution strategy if necessary, while keeping the damages to minimum.
Scheduling: The next element of organizational skills scheduling, is about deciding on how you perform the different tasks on your list. It helps you to figure out when to do what. You learn to distinguish between the urgent and the important. It covers areas from preparing an action plan to facilitating its implementation. For instance to be able finish a task on time, you may have first organize your desk and electronic data!
Execution: Once you are ready with an action plan, it is time to execution stage. At the execution stage, organisation skills are about management and ways to deal with adverse conditions. As you gain expertise at them, you become more productive and successful.
What is required?
It is natural for the individual to resist being organized. This demands commitment, persistence and discipline. Here is how you can sharpen your organizational skills:
A common mistake you commit at this stage is focusing on the top (important) tasks on your mind. However when you start implementing your action plan, you realized that you have missed out allotting time to routine unavoidable task. Sometime even though you remember them, you ignore thinking that you can deal with them during some free time through the day. Bu this is not practicable. Eventually your action plan fails. So, when planning the schedule enter all the tasks into the list and then prioritize. Calculate the time required for each task. Anticipate potential obstacle and keep ready a second plan. Pad some free time in between tasks to cover slip in schedule.
Preserve your Time:Do not procrastinate and waste your time. Resist getting complacent in the midway. Take expert advice to learn to do a job in the most efficient way. Avoid keeping backlogs so that you can start the next day with afresh mind.
Maintain a log to keep track of time spent on different activities. This can help you with figuring out the task that are consuming more time than they are worth. With this information you can decide whether to pursue the task in future or not. And if you should, you can explore more effective way of doing it.
Organizational skills are priceless skills that highlight the importance of time and help to use it effectively. So, whether you want to be a successful professional, manager or entrepreneur, hone them to accelerate your success.